Clerking a bill from the moment it arrives to the moment it goes to the
technical department. Everything on this page is written into one file that you send on; nothing
is submitted, and nothing here enacts anything.
1. Open the proposal
Open the file the proposer sent you. It is checked immediately: its shape against the
schema, every provision it names against the constitution, and the version it was written
against.
2. Read what it does
This is what the approving bodies will read. The before and after of every provision the
bill touches, then the instrument as it would be printed.
Statement of Objects and Reasons
Explanatory. It is never operative and can never be cited as authority
for anything.
The instrument as it would be printed
3. Number and schedule
Assigned by you at submission. The next free
number for this year is filled in from the published register.
Form review finishes before this date.
Circulation is the freeze point: once the bodies have the bill, editing it voids every
approval already given.
The resolution sentence
—
The presiding officer of each body reads this sentence into the minutes, hash and all. A
vote binds to that hash. If the bill is edited afterwards the approvals are void and must be
collected again — including when the bill's own operations were untouched.
One pre-filled sheet per body, exactly what
bill ballot produces. Print them, take them to the meetings, and nobody has to
compose a record of resolution from scratch or retype a hash.
4. Record the meetings
Article 16(3) requires the board, the intermediate board and the units — all three. The
verdict below each body updates as you type, so you know where you stand before you generate
anything.
Record tallies and attendance counts only. Individual members' votes
are not published.
5. Attach the minutes
Open each body's signed minutes. The file is fingerprinted in this browser and the
fingerprint is written into the record, so the archived document can later be proven to be the
one that was filed. The file itself is not uploaded — you send the PDFs
alongside the record.
One compiled record may legitimately serve a joint sitting of all three
bodies: open the same file for each. Evidence can be shared; arithmetic cannot — each body's
two-thirds is proven by that body's own tally.
6. Generate and send on
Send both together
Send the generated file and the signed minutes PDFs to the technical
department in one message. The record names each PDF by path and fingerprint; without the
files themselves, act enact refuses the bill — which is the point.
Suggested paths are shown beside each fingerprint above. The
technical department places the files there, opens a pull request, and the gate re-checks
every one of them.
About the copy saved in this browser
Your work is saved in this browser as you go. It is saved only here — the file
you download is the record. On a shared computer, clear it when you are finished:
it carries names, tallies and meeting details.
Contents
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